Who we are?
Your privacy is very important to AESARA.We (aesara.com) recognize and respect your privacy rights with regard to your personal data.
This Privacy Notice explains the type of personal data we may collect about you and how we use it. If you have any questions or wish to exercise your rights relating to personal data, please contact us. (“How to Contact Us” section).
What personal data we collect?
|Types of personal data we collect|
When we collect your data
The source of the data is noted, if it is not from you
|How we use your data **|
|Contact details (name, e-mail address, phone number, etc.)||When you submit your contact information via website or email||Business operations|
|Contact details(name, e-mail address, phone number, etc.)||When you apply to join us as employee, consultant or supplier||Business administration|
Proof of identification
(ID, passport, criminal checks etc.)
|Due diligence when you enter into a contract with us as an employee. Note: Criminal checks data may be sourced from law enforcement agencies||Compliance purposes|
|Financial data (registered address, bank account etc.)||When you enter into a contract with us as employee, freelancer or supplier||Business administration|
(next-of kin, beneficiaries for healthcare etc.)
|When you enter into a contract with us as an employee||Business administration|
|Sensitive personal data (health, race, ethnic origin, religion, marital status etc.)||When you enter into a contract with us as an employee||Compliance purposes|
|Certificates of education/ qualifications||Due diligence when you apply to join us employee, consultant, contractor or supplier||Business administration|
Marketing, sales, research and development, etc.
Business administration: Finance, accounting, human resources, etc. Statutory or contractual obligation
Business management:Internal audit, system and business controls, etc.
Compliance purposes:AESARA has a legal or regulatory duty to collect and process these data. You have a legal or contractual duty to supply the data.
How do we store your personal data?
AESARA stores your personal data in a secure data storage area and uses technical and physical access controls consistent with industry standards.
AESARA will keep your personal data only as long as needed to meet the purpose outlined above, unless a longer retention period is required by law. After this time, we will delete your data permanently from our system.
AESARA does not knowingly solicit personal data from, or market to, children.
AESARA would like to send you information about our products and services that we think you may like.
If you have agreed to receive marketing communications, you may always opt out at a later date.
You have the right at any time to stop AESARA from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes please contact us at Info@AESARA.com.
What are your personal data protection rights?
Data protection rights vary under different national laws/ codes and some of the following rights apply only to residents of certain countries. Do not let this deter you from making requests of AESARA and/or objecting to AESARA personal data actions. We will let you know if a right does not apply under certain conditions.
Right to erasure‘Right to be forgotten’Ask AESARA to erase your personal data.
|Your rights:||You have the right to:|
|Right to access|
Ask AESARA for copies of your personal data.
Note: We may charge a small fee for this service
|Right to rectification||Ask AESARA to correct any information you believe is inaccurate or incomplete|
|Right to restrict or object to processing|
Ask AESARA to restrict the processing of your personal data
Object to AESARA processing your personal data
This includes processing your personal data for the purpose of direct marketing and selling your personal data.
|Right to data portability||Ask AESARA to transfer the data that we have collected to another organization.|
If you would like to exercise any of these rights, please contact us at Info@AESARA.com
We may need to check your identity first. AESARA will meet the timelines set for responding to requests.
Sharing your personal data with other organizations
AESARA may share your personal data with other organizations.
|Type of organization||Why the data is shared|
|Government departments / organizations appointed by government|
As authorised by the government.
Carrying out a legal duty.
Monitoring for equal opportunities purposes i.e. race, disability or religion.
Is your consent needed? No
Conducting any legal proceedings, obtaining legal advice or defending any legal rights.
Is your consent needed? No
|AESARA network of partners, suppliers and clients|
For business development.
Is your consent needed?
Yes – if data are sensitive. We will (depending on the data protection law/ code where you live) either inform you or obtain affirmative, express consent (opt in) from you.
No – where you have already made the information public.
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How to contact us
AESARA Inc. contact
Write to: PO Box 4266, Chapel Hill, NC 27515
AESARA Europe Ltd. contact
Write to: 41 Carden Road, SE15 3UB London
How to complain
Should you wish to report a complaint or if you feel that AESARA has not addressed your concern in a satisfactory manner, you may contact the relevant Data Protection Authority.
|If you are resident in:|
|California||Contact via website: https://www.caprivacy.org/contact|
|US states other than California||Visit individual state government website for contact details|
Office of the Privacy Commissioner of Canada
Contact via website: https://www.priv.gc.ca/en/contact-the-opc/
UK contact details shown here
Information Commissioner’s Office (ICO)
Telephone: 0303 123 1113
|Information Commissioner’s Office|
Wycliffe House Water Lane
|Other GDPR regulated country||Contact your national Data Protection Authority|
|A GDPR regulated country and your personal data have been transferred to USA|
Privacy Shield: Information Commissioner’s Office (ICO)
|Any other country||Visit individual your country’s government website for contact details.|